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15 Minute Meeting

Idea Citation:
Read This Before Our Next Meeting by Al Pittampalli under Good Books under Resources

First things first, you need to download and read the book. It will literally save years of your life from being sucked away in worthless meetings. Spending four years working for a government consulting firm will teach you a lot about unnecessary and inefficient meetings. Here at Waveborn, we understand that your life is busy, and we want to value your time. If we only get you for 10 hours/week, then we want to be as efficient as possible with those 10 hours. That's why we came up with the 15 Minute Meeting.


Key Takeaways from the Book

Traditional meetings create a culture of compromise. That is not the Waveborn culture.
Traditional meetings kill our sense of urgency, especially convenience, formality, or social meetings.
Meetings need to be less like endless commercial breaks and more like pit stops during the Daytona 500.
Conversations, group work sessions, and brainstorms are not meetings. They are good things.
The 15 Minute Meeting can't exist without a decision to support.
The focus of any meeting is for conflict and coordination.
An efficient meeting must have an agenda setup prior to the meeting.
Meeting attendees are required to read any and all memos/prep materials prior to the meeting.


Seven Principle's of the 15 Minute Meeting


1) The 15 Minute Meeting supports a decision that has already been made
2) The 15 Minute Meeting moves fast and ends on schedule
3) The 15 Minute Meeting limits the  number of attendees
4) The 15 Minute Meeting rejects the unprepared (agendas are mandatory)
5) The 15 Minute Meeting produces committed action plans
6) The 15 Minute Meeting refuses to be informational (reading memos is mandatory)
7) The 15 Minute Meeting only works if adopted as part of your culture


Agenda

Here at Waveborn we like to connect people who we think will be a good fit to work together. We are growing at an exponential pace, so it's important to take time to have new team members connect with one another regardless of geographical location. It is imperative that someone take notes during the meeting and send them out promptly after the call to all attendees. If you want to get invited to more meetings, then you should start honing your note taking skills. Every meeting needs a diligent note taker who can clearly articulate the topics discussed, the decisions made, and the action items that will require follow up work.

Here's a template agenda you can use for any 15 Minute Meeting connecting two Waveborn community members:

Leader Background (1 min): hometown, school, degree, work experience, fun fact
Attendee Background (1 min): hometown, school, degree, work experience, fun fact
Leader Waveborn Story (1 min): how did you first hear of waveborn? which brand ambassador introduced you to waveborn? how do you know that brand ambassador? how long have you been involved with waveborn? what is your title/role/responsibility?
Attendee Waveborn Story (1 min): how did you first hear of waveborn? which brand ambassador introduced you to waveborn? how do you know that brand ambassador? how long have you been involved with waveborn? what is your title/role/responsibility?
Leader Projects and Help Needed (3 min): what are you currently working on? what do you need help with? what areas of the company do you think the attendee can get involved with?
Attendee Projects and Help Needed (3 min): what are you currently working on? what do you need help with? what areas of the company do you think the leader can provide additional value?
Meeting Recap (3 min): review notes, confirm decisions made, define next steps and action plan, assign action items to individuals/departments, schedule due dates for action items, schedule follow up 15 minute meeting if necessary
Additional Connections (1 min): who are three people that you should connect the other meeting attendees with to setup a 15 Minute Meeting? make sure these are documented as action items in the meeting notes. send a connecting email between the two parties with a link to this page. see sample connecting email template below.
Closing (1 min): is there anything else I can do to help you?


Sample Connecting Email Template

Subject: [wb] Connecting Friends

John meet Charlie. Charlie meet John.

John is a close friend of mine from college who currently works for Company X in Washington, DC. He just started working on a new project focused on [project details...]. I know he's looking for help with [stuff]. Charlie and I used to play ultimate frisbee together, and I know he's great at [stuff]. He lives in Boston, but I'm sure he has some good tips/connections to help with [stuff]. You guys should setup a 15 Minute Meeting to chat and figure out how you can help one another out.

I'll let you two take it from here. Let me know if there's anything else I can do to help.

Find the sun,
Malloy


ps. [personal message to one or both of them about our relationship]
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